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Text File  |  1990-08-21  |  11KB  |  242 lines
  1.                           Automatic Audit Trail:
  2.  
  3. Thi≤á prograφ wil∞ maintaiε aε audi⌠ trai∞ automaticall∙ iε thσ mem∩á fielΣ ì
  4. oµ thσ Paymen⌠ Detai∞ File«  Thi≤ filσ i≤ accessiblσ t∩ yo⌡ froφ thσ Debto≥ ì
  5. file¼ Ge⌠ screen¼ optioε F5.
  6.  
  7. Thσ inten⌠ oµ thi≤ audi⌠ trai∞ i≤ t∩ leavσ ß permanen⌠ recorΣ oµ everythinτ ì
  8. tha⌠ ha≤ happeneΣ t∩ eacΦ record.
  9.  
  10. Eight genera∞ case≤ oµ transaction≤ arσ covered:
  11.  
  12.  
  13.  
  14.                        /--------------------------\   
  15.                        |         Case 1:           |  
  16.                        |   any new Activity [+$]   |
  17.                        \--------------------------/   
  18.  
  19. An∙á timσá yo⌡á adΣá ß ne≈ activit∙ recorΣ witΦ ßá positivσá valuσá iεá thσ ì
  20. Revenue/expensσ field¼ thσ followinτ typσ oµ entr∙ i≤ madσ automaticall∙ iε ì
  21. the memo field, Payment Detail File:
  22.  
  23.  
  24. --------------------------------------------------------------------------
  25.            == Activity on Friday, April 18, 1986: ==                      |
  26.   Positive entry made:    $ 1700.00                                       |
  27.                                                                           |
  28. [Gross Owed: $ 1700.00; Gross Paid:0.00; Net Owed:1700.00]
  29.                                                                           |
  30. SolΣ ou≥ exces≤ officσ furniturσ t∩ John«áHσ ha≤ promiseΣ t∩ pa∙ thi≤     |
  31. in ful∞ withiε 6░ days.                                                   |
  32. --------------------------------------------------------------------------
  33.  
  34. Observσ tha⌠ an∙ commen⌠ tha⌠ yo⌡ ente≥ int∩ thσ activit∙ recorΣ i≤ brough⌠ ì
  35. over¼á characte≥ fo≥ character«  Also¼ notσ tha⌠ thσ curren⌠ statu≤ oµ thi≤ ì
  36. account is shown on that date in the form of these running totals:
  37.  
  38.         [Gross Owed: $ 1700.00; Gross Paid:0.00; Net Owed:1700.00]
  39.  
  40.  
  41.  
  42.                        /--------------------------\   
  43.                        |         Case 2:           |  
  44.                        |    any new Activity [-$]  |
  45.                        \--------------------------/   
  46.  
  47. An∙á timσá yo⌡á adΣá ß ne≈ activit∙ recorΣ witΦ ßá negativσá valuσá iεá thσ ì
  48. Revenue/expensσáá field¼áá thσáá followinτá type≤á oµá entrie≤áá arσáá madσ ì
  49. automaticall∙ iε thσ mem∩ field¼ Paymen⌠ Detai∞ File:
  50.  
  51.  
  52. --------------------------------------------------------------------------
  53.            == Activity on Sunday, May 25, 1986: ==                        |
  54.   Negative entry made:    $ -300.00                                       |
  55.                                                                           |è[Gross Owed: $ 1700.00; Gross Paid:300.00; Net Owed:1400.00]
  56.  
  57. ReceiveΣá checδ #154666¼á dateΣ '5-20-86'¼á markeΣ 'iε partia∞ paymen⌠á fo≥ ì
  58. officσ furniture.
  59.  
  60.  
  61.            == Activity on Monday, June 30, 1986: == 
  62.   Negative entry made:    $ -500.00
  63.  
  64. [Gross Owed: $ 1700.00; Gross Paid:800.00; Net Owed:900.00]               |
  65.                                                                           |
  66. received cashiers check by mail, #234322-A, dated '06-21-86'              |
  67. --------------------------------------------------------------------------
  68.  
  69. Again¼á yo⌡á caε seσ tha⌠ an∙ commen⌠ yo⌡ ente≥ int∩ thσ activit∙ recorΣ i≤ ì
  70. brough⌠ over¼á characte≥ fo≥ character«  Thσ curren⌠ statu≤ oµ thi≤ accoun⌠ ì
  71. i≤ agaiε showε oε tha⌠ datσ iε thσ forφ oµ thesσ runninτ totals:
  72.  
  73.         [Gross Owed: $ 1700.00; Gross Paid:800.00; Net Owed:900.00]  
  74.  
  75.  
  76.                        /---------------------------\   
  77.                       |          Case 3:           |  
  78.                       |  Edit Payment Detail File  |
  79.                        \---------------------------/   
  80.  
  81.  
  82.  
  83. Oncσ yo⌡ havσ selecteΣ F╡ oε thσ Debto≥ file¼á Ge⌠ screen¼ yo⌡ wil∞ observσ ì
  84. this option:
  85.  
  86.           To edit key values in Payment Detail File, enter a '3'
  87.  
  88. Afte≥á yo⌡á havσ finisheΣ editinτ thσ Paymen⌠ Detai∞á File¼á thσá followinτ ì
  89. entry is made into the memo field:
  90.  
  91.  
  92. --------------------------------------------------------------------------
  93.                 == Key values in Payment Detail File ==                   |
  94.        == after editing on Wednesday, July 18, 1990, 09:38:23 am: ==      |
  95.                                                                           |
  96. Activated = True
  97. Crossover, as a percentage:   10
  98. 'De-escalate' Percentage value:   70
  99. 'Escalate' value one, as a percentage:   30
  100. 'Escalate' value two, in days passed:  60                                 |
  101. Primary 'Stream' assigned:        1                                       |
  102. Crossover 'Stream' assigned:        2                                     |
  103. --------------------------------------------------------------------------
  104.  
  105.  
  106.  
  107.                        /--------------------------------\   
  108.                       |            Case 4:               |  
  109.                       | Rebuilding Historical Activities |è                       \--------------------------------/   
  110.  
  111.  
  112. Tw∩ instance≤ exis⌠ iε whicΦ thσ prograφ wil∞ rebuilΣ o≥ restorσ historica∞ ì
  113. Activities. 
  114.  
  115. Thσá firs⌠á instancσá i≤á iµ yo⌡ g∩ thσ  Maste≥á Menu¼á you'l∞á observσ ì
  116. selectioε 6:
  117.  
  118.                           "6)  Other Procedures"
  119.  
  120. Once on the Other Procedures menu, you will see option 1:
  121.  
  122.                  "1)  Rebuild entire Payment Detail File"
  123.  
  124. Oncσ yo⌡ selec⌠ thi≤ option¼ thσ entirσ Paymen⌠ Detai∞ Filσ i≤ erased¼ theε ì
  125. rebuil⌠á froφ al∞ relevan⌠ activities«á  ┴ summar∙ entr∙ i≤ theε madσá int∩ ì
  126. thσ mem∩ fielΣ iε thσ newl∙ createΣ recorΣ iε thi≤ form:
  127.  
  128.  
  129. --------------------------------------------------------------------------
  130.       == Automatic rebuilding\restoring of historical Activities ==       |
  131.            == performed on Wednesday, July 18, 1990: ==                   |
  132.       [all summary totals zeroed out; activities resummarized]
  133.                                                                           |
  134.      [Gross owed:  $ 1700.00; Gross Paid: 800.00; Net Owed: 900.00]       |
  135. --------------------------------------------------------------------------
  136.  
  137.  
  138. Thσá seconΣá instancσá i≤ thσ conditioε wherσ thσ prograφ detect≤á tha⌠á n∩ ì
  139. recorΣ exist≤ iε thσ Paymen⌠ Detai∞ Filσ fo≥ onσ o≥ morσ debtors«á  Iµ tha⌠ ì
  140. occurs¼á theε You≥ Collecto≥ [TM▌ wil∞ creatσ ß ne≈ record¼á o≥ records¼ iε ì
  141. thσá Paymen⌠á Detai∞á Filσá a≤ requireΣ t∩á brinτá thσá recorΣá coun⌠á int∩ ì
  142. conformit∙ witΦ thσ Debto≥ file.
  143.  
  144.  
  145.  
  146.                        /--------------------------\   
  147.                        |         Case 5:           |  
  148.                        |   Automatic crossover     |
  149.                        \--------------------------/   
  150.  
  151.  
  152.  
  153. Iµá yo⌡á ente≥á ßá crossove≥ valuσ int∩ thσ Paymen⌠á Detai∞á Filσá anΣá thσ ì
  154. percentagσá paiΣ become≤ equal≤ o≥ exceed≤ thσ crossove≥á value¼á theεá thσ ì
  155. prograφá wil∞ perforφ thσ crossove≥ automatically«á  Herσ i≤ aε examplσá oµ ì
  156. one such entry:
  157.  
  158.  
  159.  
  160. --------------------------------------------------------------------------
  161.          -- Automatic crossover from one stream to another --             |
  162.            -- performed on Wednesday, August 15, 1990: --                 |
  163.                [Original crossover value zeroed out]                      |è
  164.      Crossover value prior to conversion: 60
  165.      Percentage paid at crossover: 62
  166.      'Stream' assigned prior to conversion: 1
  167.      'Stream' assigned after conversion: 2
  168.      Letter assigned prior to conversion: 2
  169.      Letter assigned after conversion: 5                                  |
  170.      New 'STREAM_BGN' assigned of 08/15/1990                              |
  171.      New 'NEXT_LTR' assigned of 09/05/1990                                |
  172. --------------------------------------------------------------------------
  173.  
  174.  
  175.  
  176.                        /--------------------------\   
  177.                        |         Case 6:           |  
  178.                        |   Merging of letters      |
  179.                        \--------------------------/   
  180.  
  181. Wheneve≥ ß lette≥ i≤ duσ fo≥ printinτ anΣ yo⌡ elec⌠ t∩ prin⌠ it¼  theε thi≤ ì
  182. entr∙ i≤ automaticall∙ madσ :
  183.  
  184.  
  185. --------------------------------------------------------------------------
  186.          -- Letter merged and printed on Thursday, August 16, 1990: --    |
  187.                                                                           |
  188.      Current 'Stream' assigned: 2                                         | 
  189.      Letter sent: 7
  190.      Sequence of letter in current 'stream': 3                            |
  191.                                                                           |
  192.      [Gross Owed:  $ 6950.00; Gross Paid: 1250.00; Net Owed: 5700.00]     |
  193. --------------------------------------------------------------------------
  194.  
  195.  
  196.  
  197.  
  198.                        /--------------------------\   
  199.                        |         Case 7:           |  
  200.                        |   De-esclation of account |
  201.                        \--------------------------/   
  202.  
  203.  
  204. Oncσá thσ prograφ sense≤ tha⌠ thσ 'Curren⌠ Percentagσ paidº i≤ equa∞ t∩á o≥ ì
  205. greate≥ thaε thσ 'Curren⌠ De-escalatσ value'¼á i⌠ create≤ thi≤ entr∙ iε thσ ì
  206. memo:
  207.  
  208.  
  209.  
  210. --------------------------------------------------------------------------
  211.               -- De-escalation of active account --                       |
  212.            -- performed on Thursday, August 16, 1990: --                  |
  213.                                                                           |
  214.      Current Percentage paid: 62
  215.      Current De-escalate value: 50
  216.                                                                           |
  217. [Gross Owed:  $ 2700.00; Gross Paid: 1675.00; Net Owed: 1025.00]          |è                                                                          |
  218. --------------------------------------------------------------------------
  219.  
  220.  
  221.                        /--------------------------\   
  222.                        |         Case 8:           |  
  223.                        |  Reversal of De-escalate  |
  224.                        \--------------------------/   
  225.  
  226. T∩á reversσá o≥ reinstatσ aε accoun⌠ alread∙ idenfitieΣ a≤ havinτ beeεá de-ì
  227. escalated¼ thi≤ entr∙ i≤ made:
  228.  
  229.  
  230. --------------------------------------------------------------------------
  231.       -- Reversal of De-escalate value,  from .F. to .T. --               |
  232.            -- performed on Friday, August 17, 1990: --                    |
  233.                                                                           |
  234.      Current Percentage paid: 62
  235.      Current De-escalate value: 85
  236.                                                                           |
  237. [Gross Owed:  $ 2700.00; Gross Paid: 1675.00; Net Owed: 1025.00]          |
  238.                                                                           |
  239. --------------------------------------------------------------------------
  240.  
  241.  
  242.